April Workspace Update - Clarifying 'Quorum' and 'Voter Eligibility'

We've clarified the definition and presentation of "quorum" settings in Workspace. This change removes the potential for confusion with "ballot eligibility," but does not change the basic functioning of Workspace. The application still allows you to set voter eligibility based on meeting attendance. And it still allows you to set a quorum model for meeting participation. But voting eligibility does not depend on meeting quorum, and we've clarified that in the appropriate parts of the application.

When you set "voter eligibility" on a ballot, that eligibility is based on attendance at a pre-determined number of meetings, as set by the Organization Administrator in the configuration panel for the group the ballot is associated with. Voter eligibility does not depend on whether those meetings met quorum.  Quorum simply refers to the number of participants present for a particular meeting. From Robert's Rules of Order:  A quorum is the minimum number of members of a deliberative assembly (a body that uses parliamentary procedure, such as a legislature) necessary to conduct the business of that group.

The only element that determines whether or not a meeting counts towards voter eligibility is whether the meeting itself has been flagged as counting towards voter eligibility when it was created or amended.
 
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We confused you (and us!) when we listed Quorum information – model, percentage and minimum - underneath Balloting Options in either the Create a Group or Modify a Group administrative panels since it inferred a relationship that doesn’t exist in the code itself.

So we’ve cleaned up how we reference quorum and voting options in Workspace. 

  • We created a new section titled 'Meeting Quorum Options' placed between the current 'Balloting Options' and 'Document Commenting Options' in both the Create a Group or Modify a Group admin panels and moved Quorum information there instead. 
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We’ve also modified the language that describes quorum percentage to remove any reference to ‘voter eligibility’.  For example, we used to say

  • Quorum percentage: for a given meeting in a group, the minimum percentage of representation that allows the meeting to count toward voter eligibility
We now say

  • Quorum percentage: for a given meeting in a group, the minimum percentage of representation that allows the meeting to meet quorum.

Still confused? We're happy to jump on a screen share to step through the changes with you.  We'll also be walking through recent ballot modifications as part of our upcoming Training Webinar on April 24th. 

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